Overview:Carollo Engineers is an internationally recognized environmental engineering firm that specializes in the planning, design, and construction of water and wastewater facilities. We are seeking an Administrative Assistant to help support the operational and project delivery teams in the Vancouver (Burnaby) office. In this role you will work close with staff to supportin a variety of functions including document processing, office coordination, document management, facility bookings and other administaitve funcitons, as needed.
At Carollo you’ll make an impact at an organization that does meaningful work, fosters a collaborative team culture, and creates a diverse, inclusive environment where you feel like you belong. You’ll work alongside a collaborative and dynamic team of professionals that is truly passionate about our work. Carollo’s vision is to be the BEST water consulting firm and you’ll find that Carollo is also the best place for you to build your career.
Responsibilities:Coordinate with Project Manager, Project Engineer, and Subconsultants for tracking project status, budget, and invoicing
Maintain project document databases and spreadsheets
Prepare and track contract status for projects with multiple entities
Maintain the electronic file structure
Arrange and participate in meetings and project team activities
Proofread memoranda, reports and general correspondences for accuracy of editing and formatting
Convert scanned images or Excel files into MS Word documents
Assist with document formatting (Excel, Word, Power Point, etc.)
Combine files (Excel, Word, Acrobat, etc.) for production purposes
Provide backup administrative support
Assist in coordinating proposals as needed
