Applications are invited for the following Part-Time Casual position
Position Title: Casual Clerical / Administrative Pool
Position Number: Various
Campus Location: Various campuses depending on assignment
Salary Range: $26.85 to $28.67 per hour + benefits & vacation in lieu
Start date: Depending on assignment
Position Type: BCGEU
Regular / Term: Casual
Employment Type: Part-Time Casual
Work Arrangements: This casual, part-time (various hours as per operational needs) position is available as of January 2024. Hours will typically be booked Monday to Friday between the hours of 7:30am - 5:30pm.
Closing Date: Open until filled (applications will be reviewed upon receipt)
About JIBC
Justice Institute of British Columbia (JIBC) is a public, post-secondary institution that provides education and training to those who’ll be there to support British Columbians and others around the world, when a life is at stake or when health, safety or property is in jeopardy. Work for JIBC and be a part of the big picture – supporting justice and public safety professionals at all stages of their careers in fields including law enforcement, firefighting, paramedicine, security and emergency management.
As a JIBC employee, you’ll play a role in our educational programming, which also includes complementary and related areas of study – from conflict resolution, mediation, leadership and counselling, to cybersecurity, business intelligence, and tactical criminal analysis – as well as applied research in the justice and public safety fields. Join our team and help us prepare JIBC graduates to contribute to safer communities and a more just society.
What JIBC Offers:
We offer a total compensation package that includes Extended Health and Dental Benefits, and enrollment in the Municipal Pension Plan after six months. In addition, we offer 15 vacation days annually (pro-rated in first year), as well as other generous leave entitlements.
Position Summary
JIBC is seeking casual staff for short and long-term assignments to perform clerical/administrative duties in various divisions at our New Westminster campus. Hours of work and days may vary depending on the assignment, however the majority are full-time and can be up to four months in length. Applicants who confirm availability for full-time assignments in their application are preferred.
Primary Responsibilities
Clerical/Administrative Duties
Administrative support for course preparation and delivery of face to face and online courses; which may include preparing, assembling and shipping course materials; and maintaining related records and files;
Maintaining, creating, formatting course related or other documents and materials using Microsoft Office;
Maintaining a variety of, databases and files;
Performing a variety of duties related to scheduling of courses with the Registration Office;
Providing administrative support to the program area and various staff;
Liaising with internal and external contacts;
Responding to inquiries about divisional programs and courses to students and clients;
Drafting routine correspondence and reports;
Making travel and accommodation arrangements;
Assisting with production and copying;
Performing other related duties, as required.
Qualifications & Requirements:
Secondary school graduation plus three years of relevant clerical / administrative experience; or an acceptable equivalent combination of education, training and experience;
Demonstrated proficiency with database management, word processing software (Intermediate MS Word, Excel), email, and internet applications; ability to learn new computer systems;
Excellent verbal and written communication skills;
Ability to establish and maintain effective working relationships with a variety of internal contacts and external clients from diverse backgrounds;
Demonstrated ability to communicate courteously and effectively in person, in writing with staff, faculty, administrators, students and the public, including government and ministry personnel;
Proven ability to work independently, as well as in a team environment;
Proven ability to multi-task, establish work priorities and to work in a high volume, detailed environment with attention to accuracy and timeliness;
Ability to lift boxed course materials and equipment (up to 25 lbs.).
How to Apply
Interested applicants must submit their application and all required documents online. Qualified internal applicants shall be given first consideration in filling the position. Please ensure your resume clearly explains how you meet the required knowledge, skills and abilities of the position for which you are applying. Only candidates selected for an interview will be notified.
The Justice Institute of British Columbia is an equal-opportunity employer and is interested in broadening the diversity of its staff. We encourage applications from individuals from visible minority groups, individuals of Indigenous heritage, persons with disabilities, and persons of all sexual orientation or gender identity.
If there are any barriers that you are experiencing or an accommodation that we can provide to support you through the application process, please reach out to us at hr@jibc.ca.
